Document Version Control

Your document control management protocol encompasses a wide variety of processes integral to the continued flow of your business. Document version control, and how it’s handled, is often a pain point for companies, especially those managing content with paper or a file share. It can be even more troublesome for companies who must adhere to FDA and ISO standards. Using a version control software saves time and resources and ensures companies are compliant with any relevant standards

What is Version Control?

Version control manages and tracks the changes made to content. It ensures the availability of the most up to date, approved and current content. As both content and procedures or processes change, resulting updates must be reflected in any document management software system. If changes are pending and have not yet been approved, the content should only be available to certain users. ENSUR tracks who makes changes and when, and also tracks the reviews and approvals. This version control or revision process determines what is the most current content which should be made available and to whom. The levels of visibility and access are determined through the configuration of security for each user within ENSUR. ENSUR controls who is able to see and work with the proper version. Previous versions remain in the system, visible only to those with the proper rights. ENSUR also gives you time stamps and a signature on any updates as they go live. In layman’s terms, you’ll be able to backtrack to see who implemented what new changes and when.

Why Excellent Version Control Is Essential to Your Document Control Management

One of the most important components of document control management is the ability to track and report on changes made to content. Basic questions such as “Who approved this change?” and “When did this version take effect?” have readily available answers in ENSUR. Auditors can see a trail and track the history behind different versions. Without version control management, collaborating on content can be error-prone and time consuming. Implementing a version control management software like ENSUR helps companies save on resources and remain compliant with FDA regulations and ISO document standards.

Considering Updating Your Version Control Software?

If you’re currently considering updating your document control management processes, contact us today. Our experts can walk you through a demonstration of what DocXellent can offer your company in support and technological solutions.

  • How does version control work?
    • Version control tracks who makes changes to documents and when, and also tracks all reviews and approvals. This version control or revision process determines what is the most current content which should be made available and to whom. The levels of visibility and access are then determined through the configuration of security for each user within the version control system.
  • What is version control and why is it important?
    • Version control is the management of file changes within a version control system. Your employees are continually editing and creating new documents. One member of your team may be working on a new spreadsheet while another fixes an unrelated document error, each of them making changes in several parts of your company’s file tree. Version control helps teams mitigate issues that may arise from these incidences, tracking every individual change by each contributor and helping prevent concurrent work from conflicting.
  • Why should I use version control?
    • One of the most important components of document control is the ability to track and report on changes made to your company content. Basic questions such as “Who approved this change?” and “When did this version take effect?” have readily available answers in version control systems. This software help companies save money on resources, remain compliant with FDA regulations/ISO document standards, and allows auditors to see a trail and track the history behind different document versions. Without version control, collaborating on content can be error-prone and time consuming.
  • How do I manage documents with version control?
    • The best way to manage documents with version control is through a document control software with version control capabilities. These types of systems automate many processes and provide added benefits that other manual methods cannot offer, including the ability to store documents in a single centralized system, allowing your company to increase its efficiency and save money.